NGO Registrations in Kenya,

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Generally begins with a name search; here the Applicant makes a request to the NGO Board proposing three (3) names by which the organization could be named. A name search is then conducted at a fee to be stipulated by the board. A name is then reserved. Once this has been done, the Applicant files a formal application for registration.

Requirements for NGO registration in Kenya.

1. Proposed names for the NGO
2. Contact Information of the proposed organization. ie
   • Proposed registered address.
   • Postal address
   • Telephone number
   • Email address
3. Details of the top 4 officials. Viv
   • Chairman.
   • Secretary
   • Treasurer
   • At least one Board Member
4. The objectives of the NGO.
5. A list of board members.
6. The NGO’s contact person details.
7. Colored passport-size photos of the proposed 3 officials and at least 1 board member.
8. Copies of
   • National ID or passports of the officials.
   • KRA Pins of the officials
   • Tax compliance certificates of the officials
   • Police clearance certificates of the officials ( Good conduct certificate) Including finger printing receipts.
   • Notarized Police clearance certificate for Foreign officials.
9. A draft constitution of the proposed NGO, which must be signed by three officials and the two board members.
10. Minutes on the NGO authorizing the filing of the application with a specific resolutions.
11. Proposed one year budget on the NGO.
12. A forwarding cover letter.

Procedure of Registering of an NGO in Kenya:

1. Name search. proposed names of the NGO in a prescribed form 2 for approval to the Non-Governmental Organizations Board.
2. The registry will conduct search and recommend the reservation.
3. Submission of Application alongside
   • Form 1
   • Form 3
   • The constitution of the NGO
   • The Budget of the NGO
   • The cover Letter
4. Notification of Registered address of the NGO and the postal address of the proposed organization .

Which Documents are Required in NGO Registration in Kenya.

1. Cover letter requesting for registration.
2. Duly executed Form 3 in original Forms.
3. Duly executed Form 1 .
4. Two colored passport size photographs of the proposed officials and two other board members.
5. The Name Reservation Form duly approved and paid for
6. The Constitution of the NGO in Triplicate, signed by the proposed officials and at least two other board members.
7. Minutes authorizing the filing of the application for registration with a specific agenda and resolution.
8. A notification of the registered office of the NGO and the postal address of the NGO.
9. The application is then lodged with the NGO board offices.
   

How long does it take to register an NGO in Kenya?

To register an NGO in Kenya generally takes an average of three months to complete the entire registration process.
The NGO Board will send you an acknowledgment letter, upon receipt of your application. A registration certificate will be issued once your application meets the set requirements.

NGO Coordination Board Kenya

The NGO Co-ordination Board is responsible of the regulation and Registration of NGO's in Kenya.

Information Required to register an NGO in Kenya.

• The Ministry under which the objectives fall
• A detailed work plan for first year of operation
• Itemized Budget for First year of Operation
• Comprehensive organization chart
• The Memorandum of Understanding between the NGO and any donors.
• Details where the NGO is a branch of an already registered locally or overseas NGO.