How to apply for a student recruitment agency license in Kenya.

Business Name Registrations in Kenya, Application for a student recruitment agency in Kenya requires a deep understanding of the standards and guidelines set forth by the Commission for University Education.

Licensed agencies play a pivotal role in recruiting qualified students for accredited and recognized universities or institutions. Adhering to entry requirements, ensuring proper documentation of qualifications, and maintaining valid agreements with represented institutions are essential responsibilities

REQUIREMENTS FOR LICENSING A STUDENT RECRUITMENT AGENCY KENYA

  1. Annual application in the prescribed format
  2. Evidence of payment of the requisite Licensing fee
  3. A valid Certificate of Incorporation or Certificate of Registration
  4. Valid Business Permit
  5. Valid Fire safety certificate
  6. A List of universities/institutions being represented or to be represented;
  7. Valid Memorandum of Agreement/Understanding/Finance with each of the universities/institutions being represented or to be represented;
  8. A valid title deed if the premises are owned by the agency or a valid lease agreement if the premises are leased;
  9. A Clear Human Resource Policy
  10. Staff Profiles including:
    • Copies of ID cards (for Kenyan employees)
    • Copies of passports and valid work permits (for foreign employees)
    • Highest academic qualifications
    • Copies of Certificates of Good Conduct for all employees
  11. A minimum of a Bachelor’s degree for at least two employees
  12. Functional postal address; Website; Internet; Email address; and a fixed/mobile telephone number.
  13. Physical Address in Kenya
  14. Suitable furniture and related work tools; sufficient clean drinking water; and access to clean and well-maintained male and female sanitation facilities.
  15. Well displayed Service Charter detailing services offered with clear timeliness.
  16. A Self – Assessment Report in the prescribed format
  17. A physical visit / inspection to the offices of the Recruitment Agency by the Commission for University Education Team.

The documentation, known as SRA/STD/01 to SRA/STD/07, outlines the conditions, requirements, and obligations that ensure the ethical and responsible operation of a student recruitment Agency in Kenya.
In this comprehensive guide, we delve into the intricacies of licensing for student recruitment agencies in Kenya, providing a road-map for aspiring entrepreneurs and a transparent view for stakeholders

Scope of Standards and Guidelines (SRA/STD/01):

The Commission's standards cover a wide array of entities involved in the student recruitment process. Whether you are an agency recruiting students, engaged in advertising and marketing universities, a foreign institution conducting direct recruitment, or part of a confederation involved in recruitment activities, these standards apply to you.

Conditions for Licensing (SRA/STD/02):

The first step towards establishing a student recruitment agency in Kenya is obtaining a license from the Commission for University Education. This involves an annual application process, payment of requisite fees, possession of valid incorporation or registration certificates, and compliance with safety regulations. Agreements with represented universities or institutions are also crucial, reflecting the commitment to fostering positive relationships.

Office Space Requirements (SRA/STD/003):

To ensure a conducive environment for student recruitment activities, agencies must maintain appropriate office spaces. These spaces should not only have sufficient lighting and aeration but also include a reception area, interview/counseling rooms, suitable furniture, and access to clean water and well-maintained sanitation facilities.

Human Resource Standards (SRA/STD/04):

The heart of any successful agency lies in its human resources. The Commission mandates a clear human resource policy, detailing employee management policies, qualifications, and experience requirements. The agency must maintain a comprehensive database of employee profiles, ensuring adherence to citizenship verification and work permit requirements for foreign employees.

Validity of the License (SRA/STD/05):

Licenses are issued for either one calendar year (full license) or up to three months (short-term license). Agencies must adhere to the established standards for renewal. The Commission reserves the right to vary or nullify licenses if agencies fail to comply with the terms and conditions.

Quality of Service (SRA/STD/06):

Ensuring the highest standards in student recruitment, advertising, exhibiting, and marketing is a priority for licensed agencies. A service charter, internal quality assurance mechanisms, recruitment for approved institutions, and careful documentation of student progress and feedback contribute to maintaining these high standards.

Obligations of Licensed Agencies (SRA/STD/07):

Licensed agencies play a pivotal role in recruiting qualified students for accredited and recognized universities or institutions. Adhering to entry requirements, ensuring proper documentation of qualifications, and maintaining valid agreements with represented institutions are essential responsibilities.

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